7 elite tools to support accountant
With Guarderia, we invented 7 elite tools to support accountant team . Nursery accountant have loads to follow, almost with every department and also with parents. We have organized their work to perform better and faster. The idea is to fill the enrollment in all types, regardless term or services , then we support the team to follow up with parent on over due. we have also created an automation for term / days / hours calculations. Means, they dont need to worry about different scheduling calculations, we do it for them. Also, never need to struggle when parent choose to change the scheduling from 3 days per week to 5 days , or from early drop change in the scheduling, we also do it for them. below is some highlight on how our 7 elite tools to support accountant can help the accountant team in different area.
7 elite tools to support accountant
1) Term enrollment: it’s the first and most important tool from our “7 elite tools to support accountant” as it took 4 minutes to enroll a new student and only 2 minutes to enroll existing one. All you need with full control on the history of the student. Just chose the term name, which class , the number of days per week and that’s it. it should take less than 2 minutes. It also provide historical information regarding the registration history and the medical payment ( whatever the student has paid or not registration fees in the past and medical fees .More details are found below, or press here
2) Term fees: Now it’s time to pay after enrolling the student, as described before, Garderia will do all the needful for you. There is nothing you need to do here , all the details are set for you. You have up to 3 Term payments, you can track all the payments in one dashboard. More details are found below, or Press here.
3) Service fees: If you are providing extra dancing lessons, bus , football , summer camp , ballet or any sort of extra activity, enrolling the student to the service is as simple as enrolling him in the term. All extra services are totally modified to match your service. Based on this category, you will be able to identify the most wanted service.
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4) Over due term payments : All term overdues are gathered in one directory , which makes it easier for the nurseries to follow up on payments. No doubt, chasing over due is not easy, but when inventing the 7 elite tools to support accountant , we have considered overdue a basic element.
5) Over due service payments: All unpaid service activities are found within one report. This will ensure no service is forgotten from collection. Services are numerous and sometimes not able to control it.
6) Invoices are automated- Discount: No need to prepare your invoice, on click to send the invoice by mail as attached PDF. There is also the Ability to have discount on terms when needed. All are covered and automated to be directly calculated to save more time on the accountant team.
7) Purchasing Items is possible: this is our last tool from our “7 elite tools to support accountant” , You also have to possibility to use the tool to integrate purchasing options. All items like hats, shorts, T-shirt , etc. can be integrated in the system , you can use it to complete any purchasing request , create an invoice , get payment and send confirmation by mail.
Emma Term enrollment
To emroll Emma in term 1-2022, you need to fill 5 steps:
1) Term Information: chose the term. (one click from the drop box). Here the term is Term 1-2022. When you chose the term, below information about the start and the end of the term will appear automatically as per the saved information earlier in the system. So No need to fill the start and the end of the term. Also the Tuition fees is based on the principal creation of the term fees and which tuition this term follows. Assume there is a change in the tuition fees in 2016, all you have to do is to create tuition 2016 and all the terms will follow this tuition fees till you change it again.
2) Class Information: chose the class name: (one click from the drop box) here the class name is Busy bees. Again, the teacher assigned to teach this class will appear automatically , so there is no need for extra effort. the number of Boy Vs Girls will also appear based on who has enrolled so far. this is an indication to make sure you have gender balance in each class.
3) Enrollment Information: Chose the right schedule. (Two clicks from the drop box). One is the start hours in the morning ( drop off) and the other is the pick up. If the student attended late, you just need to mention when he started after the term.
4) Days per Week: Chose which days the student should attend.
As we can see here, it worth to mention that the no need for the accountant to do any manual calculation , or do use the spread sheet or the calculator, all is taken over by the tool with all the complication of different timing, different number of days, started after the term, the accountant will do nothing at all.
Also note that the student age is appearing above the picture to make sure the student is in the right class age category.
Emma's term fees
Have a 3 payments possibility , the amount is clear based on the timing, here for Emma is from 8:00 to 14:00 ( 2 PM) , for the related 3 days a week, Emma should pay 12,523 Dirham .
here, you have 2 more chances if Emma parents decided to change the timing after 1 month or so, from 8:00 to let’s say 16:00, the tool will directly calculate the new payment based on the new schedule, you can also assume after 2 weeks from the first change in the schedule , Emma’s parent can also change the enrollment schedule to 5 days now instead of 3 days only, this is also possible and the tool will do the needful for you. As accountant, you just need to follow up with the payment.
If you wish to know more about Guarderia, please fill your requirements using the below form and we shall get back to you.